Last updated: April 2026
The Janice Gordon for Brampton City Council campaign (“we”, “us”, “the campaign”) respects your privacy. This policy explains what personal information we collect on this website, how we use it, how we protect it, and the choices and rights you have. It is written to align with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and the Canadian Anti-Spam Legislation (CASL).
1. Accountability — who is responsible
The campaign is responsible for any personal information we receive through this website. Our designated privacy contact is reachable through the Contact page; please address privacy questions to “Privacy Officer” in your message.
2. Identifying purposes — why we collect
- To respond to messages and coordinate volunteer activity.
- To send campaign updates by email or text — only when you have opted in.
- To meet record-keeping and disclosure requirements of the Ontario Municipal Elections Act, 1996.
- To improve the website using aggregate, anonymous statistics.
3. Consent — how we obtain it
We rely on your express, opt-in consent. When you submit a form, you consent to the campaign using the information provided to respond to you. Email and SMS updates require a separate, explicit opt-in checkbox — that is the consent required by CASL for commercial-style electronic messages. You can withdraw consent at any time by replying STOP to any text, using the unsubscribe link in any email, or contacting us through the Contact page.
4. Limiting collection — what we collect
- Information you give us directly: name, email, phone number, postal code (when relevant), message content, and the preferences you indicate when submitting a form.
- Information collected automatically: anonymised page-view counts and referring URLs, stored in our own database. We do not run third-party advertising trackers, social-media pixels, or behavioural-profiling tools.
- Cookies: a single first-party cookie (“jg_ref”) is set, for up to 30 days, only when a supporter shares the campaign through their personal referral link. It contains a sanitised name slug and nothing else. There are no third-party advertising cookies on this site.
5. Limiting use, disclosure, and retention
We use your information only for the purposes listed above. We do not sell, rent, trade, or share your personal information with third parties for marketing.
We disclose information only: (a) to service providers who need it to operate the website (e.g. our email or hosting provider, under contract that limits their use); (b) when legally required, including under the Ontario Municipal Elections Act, 1996; or (c) with your express consent.
We retain your information only as long as needed for the purpose collected. After the 2026 election cycle, contact information will be deleted unless you have opted in to ongoing updates, in which case we keep it until you withdraw consent. Records required by election law are retained for the period the law requires.
6. Accuracy
We make reasonable efforts to keep your information accurate, complete, and up to date for the purposes for which it was collected. You can ask us to correct any information about you that is inaccurate.
7. Safeguards
We protect personal information with security safeguards appropriate to its sensitivity. The website is served over HTTPS. Form submissions and the campaign database are protected by access controls. Only authorised members of the campaign team can access submission data, and we use up-to-date software, strong passwords, and (where supported) two-factor authentication on all administrative accounts.
8. Openness
This policy is publicly available. We will update it when our practices change and post the new “last updated” date above. Material changes will be highlighted.
9. Individual access
You can ask us what personal information we hold about you, request a correction, or ask us to delete it. Send your request through the Contact page, marked “Privacy access request”. We will respond within 30 days, as required by PIPEDA.
10. Challenging compliance
If you are not satisfied with how we have handled your information, please contact us first so we can try to resolve it. If your concern is not resolved, you have the right to file a complaint with the Office of the Privacy Commissioner of Canada:
Office of the Privacy Commissioner of Canada
30 Victoria Street, Gatineau, Quebec K1A 1H3
Toll-free: 1-800-282-1376
Web: www.priv.gc.ca
CASL: commercial electronic messages
If you have opted in to email or SMS updates, every message will identify the campaign as the sender, include valid contact information, and provide a clear unsubscribe mechanism. Your unsubscribe request will be honoured within 10 business days, as CASL requires.
Children
This site is not directed at children under 13, and we do not knowingly collect personal information from them. If you believe a child has submitted information through this site, please contact us and we will delete it.